Contact

Welcome,
New User

Procurement Clerks

Compile information and records to draw up purchase orders for procurement of materials and services.

View All

    Work Activities

    Work Activities

    • Perform buying duties when necessary.
    • Prepare purchase orders and send copies to suppliers and to departments originating requests.
    • Compare suppliers' bills with bids and purchase orders to verify accuracy.
    • Prepare, maintain, and review purchasing files, reports and price lists.
    • Check shipments when they arrive to ensure that orders have been filled correctly and that goods meet specifications.
    • Compare prices, specifications, and delivery dates to determine the best bid among potential suppliers.
    • Approve and pay bills.
    • Review requisition orders to verify accuracy, terminology, and specifications.
    • Determine if inventory quantities are sufficient for needs, ordering more materials when necessary.
    • Calculate costs of orders, and charge or forward invoices to appropriate accounts.
    • Maintain knowledge of all organizational and governmental rules affecting purchases, and provide information about these rules to organization staff members and to vendors.
    • Contact suppliers to schedule or expedite deliveries and to resolve shortages, missed or late deliveries, and other problems.
    • Track the status of requisitions, contracts, and orders.
    • Respond to customer and supplier inquiries about order status, changes, or cancellations.
    • Locate suppliers, using sources such as catalogs and the internet, and interview them to gather information about products to be ordered.
    • Train and supervise subordinates and other staff.
    • Monitor contractor performance, recommending contract modifications when necessary.
    • Prepare invitation-of-bid forms, and mail forms to supplier firms or distribute forms for public posting.
    • Monitor in-house inventory movement and complete inventory transfer forms for bookkeeping purposes.

    Skills

    • Reading Comprehension

      Understanding written sentences and paragraphs in work related documents.

    • Speaking

      Talking to others to convey information effectively.

    • Active Listening

      Giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times.

    WorkKeys®

    Applied Math
    4
    Workplace Documents
    4
    Graphic Literacy
    4

    Abilities

    • Written Comprehension

      The ability to read and understand information and ideas presented in writing.

    • Oral Comprehension

      The ability to listen to and understand information and ideas presented through spoken words and sentences.

    • Oral Expression

      The ability to communicate information and ideas in speaking so others will understand.

    Knowledge

    • Clerical

      Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, stenography and transcription, designing forms, and other office procedures and terminology.

    • Customer and Personal Service

      Knowledge of principles and processes for providing customer and personal services. This includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction.

    • Administration and Management

      Knowledge of business and management principles involved in strategic planning, resource allocation, human resources modeling, leadership technique, production methods, and coordination of people and resources.

    Career Video

    Video not available
    Additional videos and more information available on CareerOneStop

    Pay

    • Ohio Annual Salary 41840/yr
    • Typical Salary
    • Ohio Hourly Wage 20.11/hr
    • Typical Hourly Wage

    Ohio Employment Trends

    • Currently Employed 3,470
    • Yearly Projected Openings 340

    Typical Education

    Personality

    Conventional: People interested in this work like activities that include data, detail, and regular routines. They do well at jobs that need:
    • Dependability
    • Attention to Detail
    • Cooperation
    • Adaptability/Flexibility
    • Independence
    • Stress Tolerance

    Tools

    • Scanners
    • Photocopiers
    • Personal computers
    • Laser fax machine
    • Cash registers

    Technology

    • Word processing software
    • Enterprise resource planning ERP software
    • Data base user interface and query software
    • Calendar and scheduling software
    • Accounting software
    Need help on researching occupations and careers? Download the Guide to Researching Occupations (PDF).

    Need help on how to research education and training programs? Download the Guide to Higher Education (PDF).

    Budget Calculator

    Answer a few questions to determine your target salary. Use this target salary to help choose the right occupation for you.

    Lifestyle Calculator

    Answer a few questions to determine your target salary. Use this target salary to help choose the right occupation for you.

    Workforce Supply Tool

    Workforce Supply Tool

    The Workforce Supply Tool provides statistics for the occupations in highest demand throughout Ohio.

    You can view statewide statistics as well as more region specific information.

    Visit Site
    Powered By: